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Email Setup

Outlook 2007 - Edit Existing POP Email Account Settings

This guide will give step-by-step editing instructions for an existing email account on Outlook 2007. While it can be used for other versions of Outlook, some screens and steps might vary.

Outlook Users Note: With virtually all email clients, you can enter mail.yourdomain.com as your mail server. Microsoft has chosen to prevent this in Outlook by not allowing the user to confirm a permanent exception to the security certificate warning. Should we change servers in the future, you will be required to change these settings again if you use Outlook as your email client.

If you don't feel comfortable making these changes or you simply prefer us to do it, we can set up your email accounts remotely using TeamViewer. The cost for this service is $10.00 per email account.

Editing an existing POP email account:

  1. On the top menu, click Tools menu and choose Account Settings.
    Email Outlook 2007 01 Tools Account Settings
  2. Select the account you want to change from the list then click the Change... button.
    Email Outlook 2007 02 Change
  3. Enter your information into the boxes the click the More Settings... button. (Please contact us for the correct number to insert after 'box'. If we change servers in the future, the mail servers must be updated at that time. This is an Outlook-only issue.)
    Email Outlook 2007 03 Internet Email Settings
  4. Click the Outgoing Server tab.
    Email Outlook 2007 04 Outgoing Tab
  5. Make sure the My outgoing server (SMTP) requires authentication box is Checked. The radio button for Use same settings as my incoming mail server should be selected. Click OK.
    Email Outlook 2007 05 Outgoing Settings
  6. Click the Advanced tab.
    Email Outlook 2007 06 Advanced
    • In the box for Incoming server (POP3): enter 995.
    • The checkbox for This server requires an encrypted connection (SSL) should be Checked.
    • In the box for Outgoing server (SMTP): enter 465.
    • In the dropdown box at the end of Use the following type of encrypted connection: select SSL.
    • The box for Leave messages on server may be Checked or unchecked. If it is Checked, read the next step below.
    • If the checkbox for Leave messages on server checked, the checkbox box for Remove from server after should also be Checked. We recommend setting the number of days to no more than five days to prevent a large buildup of email which can slow your email connection and reduce server performance.
    • Click OK.
  7. Click the Finish button.
    Email Outlook 2007 07 Finish
  8. The first time you send/receive mail you may see the following message.
    Email Outlook 2003 06 Security Warning
    • This is normal. Outlook needs you to confirm that you are connecting to the correct mail server.
    • Click Yes to continue.
    • If you continue to see this warning message after clicking Yes two times, please let us know.

Outlook 2007 is now correctly configured to send and receive emails.

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